They can now add your mailbox to their Outlook profile and access whatever you’ve let them access. Once you click “OK” your delegate is added. The default option-meeting requests are sent to your delegates, and a copy is sent to you for reference-works for most people, but change to one of the other options if you want. The three options at the bottom that were grayed out before you added a delegate are now available. If you want them to see (and edit) your private appointments, switch on the “Delegate can see my private items” option.įinally, it’s usually a good idea to switch on the “Automatically send a message to delegate summarizing these permissions” option, so that the delegate knows they’ve got permission to access your mailbox.Ĭlick OK to return to the Delegates panel. This includes people who have delegate access rights or other people who you have granted read permissions to your calendar. When an appointment or meeting is marked private, other people cannot see details of the item. Your delegate won’t see any meetings or appointments that you’ve created and marked as private they’ll just see that there is a private appointment. Make an appointment or meeting private on Outlook 2010. Meeting requests and responses are sent to them automatically when this is switched on. The “Delegate receives copies of meeting-related messages sent to me” option is switched on, so the delegate doesn’t need access to your inbox. If you just want your delegate to manage your calendar (and tasks, which can be assigned to other people), then the default permissions will work fine. Editor: The delegate can do everything that an Author can do and can also change and delete the items that you’ve created.

Author: The delegate can read and create items, and change and delete items that they create (such as meeting requests or tasks).Reviewer: The delegate can read items, but not edit them.However, you can change the default permission for any of these categories. The default permissions give the delegate Editor rights to your Calendar and Task list, but don’t allow them any access to your Inbox, Contacts, or Notes. Select the person to whom you’re delegating and then click “OK” to open up the Delegate Permissions.

Make appointment in outlook private